When a teacher asks for a report, it tends to evoke groans and rolled eyes. They feel like busy work and are never quite up to teacher’s standards. However, when you ask ManagerPlus for a report, it should give you the opposite reaction: You should get excited, knowing that the report will be perfectly accurate according to your data.

What is an asset report?

As asset report should provide an accurate value of your assets per listed period of time. As well as maintenance calendar, asset downtime report, log changes, asset profiles, work order reports, total cost of ownership and inventory reports.

What are different types of asset reports?

We want to look at powerful asset reporting features you can generate through our asset reporting software to enhance your asset management program. In each case, we’ll go through what it measures and why you should be paying attention to what the data say. Here are common asset report types:

  • Maintenance reporting
  • Work order reporting
  • Log change reporting
  • Asset profiles
  • Request analysis
  • Inspection reporting
  • Work order labor cost reporting
  • Work order reporting
  • Inventory reporting
  • Failure analysis

Maintenance reports

What it shows: A calendar with all Preventive Maintenance schedules that are coming due in the next month.

Why you should be using it: ManagerPlus is always there to notify you when a new service item comes due. However, these notifications pop up according to a set schedule, and not all at once. With the Next Service Calendar, you can see all of the PMs coming due in the next month and plan your time and resources accordingly. Smart maintenance managers work to have as many work orders scheduled in advance as possible to keep their equipment running at top efficiency.

Downtime reports

What it shows: This report shows a list of downtime, organized by Work Order, Asset, Creation and Completion dates.

Why you should be using it: Understanding the time your assets are down is important to improving your efficiency in operations. For more information of how to reduce your down time, you can read this blog post.

Log change summary

What it shows: This report shows all of the changes made to logs on all assets within a specific time period.

Why you should be using it: This report is essentially a report of the usage of your assets. It shows all logs that have seen a change in chronological order, allowing you to see how they have changed over time. Knowing how your assets are being used gives you insight into your operations. From there, you can identify problems and see where you are succeeding.

Asset profiles

What it shows: Individual assets and all of their details. Essentially this is a readout of the asset screen.

Why you should be using it: This report helps you understand how an asset is being maintained within ManagerPlus. It shows basic details about the asset, like category, type, group tree, status, description, manufacturer, model, vendor, serial number, purchasing information, and budget. It also shows the asset’s maintenance schedules and when the next maintenance will be due. This will help you make sure that individual assets are being taken care of and that they are receiving the maintenance they need.

Work requests analysis

What it shows: All work requests organized line by line, including submission date, creation date, completion date, response time, and labor time, purpose, and work requested. Flex fields include group tree, category, type, work order number, work type, status, priority, requested by, asset ID, and parent asset.

Why you should be using it: This report provides a simple way to see your Work Requests and show how well you are responding to them. Measuring your response to work requests is useful in improving your maintenance efforts and improving your relationship with the operators of your assets. It also enables you to manage your budgets and inventory.

Asset Total Cost of Ownership

What it shows: A list of all assets and the cost of their depreciation, inspection costs, work order costs, invoice costs, log costs, adjustment costs, manual costs, and total costs associated with each asset.

Why you should be using it: Knowing how much your assets are costing you is crucial to understanding their value and your ROI on them. This report will spell out all the costs associated with an asset for a specific time period. This is one of the best ways to know when an asset is losing value and what aspects of the asset are costing you money.

Inspection reporting

What it shows: Individual inspections and their results.

Why you should be using it: Inspections are crucial to a good maintenance program. This report allows you to see the results. ManagerPlus workflows can automatically create work orders in response to failed inspection items. However, actually seeing the inspection reports can give you a better idea about what is happening with those assets.  This report can also help you watch for signs of incremental wear and tear that could lead to predictive maintenance work orders.

Work order labor count

What it shows: Organized by contact, this report shows the hours worked, labor rate, and cost, separated out by work order.

Why you should be using it: There are many costs associated with the maintenance of your assets. One of the most significant is the cost of labor. This report helps you watch how much labor you are using on work orders. Note that this report should not be used for payroll. It does not describe all time an employee was at work, but the time they log completing a work order. This allows you to measure wrench time and compare it with payroll to see how efficient you are with your employee time.

Work order profiles

What it shows: Individual work orders with their assets and the associated service codes.

Why you should be using it: This report is, in essence, a work order ready to be printed. This can be useful for showing work orders that have been completed and all of the work that was done on them. It can also be customized to show inspection tasks, custom fields, service items, parts used, labor, estimates, notes, totals, authorizations, and logs. In other words, this is a perfect record of work that has been done. Whether you are looking to demonstrate compliance, or verifying work, this report is the ultimate tool give you insight into your operations on a granular level.

Inventory profile

What it shows: Individual inventory items with their stocking levels and locations.

Why you should be using it: Inventory management is crucial to maintenance. If you don’t have the parts to complete a work order, you could be stuck paying expedited shipping to get things running again. This report will give you a clear view of any inventory part or component. You can see exactly where those parts are and what the stocking levels are.

Failure analysis

What it shows: A graph showing the number of times each failure code has been triggered by a work order.

Why you should be using it: The failure analysis is the secret gem of this list because it can show you the weaknesses within your operations. While this might sound bad, it is actually very powerful. When you know the failure codes that are getting triggered the most often, you can adjust your maintenance efforts to reduce them. Use this report to gain powerful insight into the way you manage your assets.

Asset reporting summary

These reports are only the beginning of the information you can get from asset reporting software. If you can measure the information, then reporting software can record and report on it. Our asset reporting software has over 85 standard reports, and the Business Intelligence (Bi) plugin can be customized to give you any report you want from the data within ManagerPlus. We invite you to manage your assets on the ManagerPlus asset management platform and gain access to these powerful reports. 

About the author

Jason Cockerham

Jason is a storyteller at heart with a career spanning everything from film and TV to iPhones. Just don't expect much before his first cup of coffee.
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